Purchasing cards (Pcards) are used by authorized University System of New Hampshire (USNH) employees to make departmental purchases. Prior to 2022, the Pcard receipt intake process was cumbersome, at best, as each USNH institution used different business practices and procedures.
In June 2021, Enterprise Technology & Services (ET&S) started developing and implementing the Pcard Receipt Application (PRA), a web browser/mobile-accessible tool for cardholders and/or their proxies to submit Pcard information to the USNH Travel and Expense FOC department.
Employees from all USNH institutions use PRA to upload receipts, submit business justification, and detailed accounting distribution (FOAPAL) information. This new tool and revised business process is intended to simplify the accounting of Pcard expenses for employees, provide a central repository for cardholders and financial personnel, and provide increased visibility and access to information for cardholders and finance administrators.
ET&S went live with PRA in early January 2022. A second phase was started in mid-January and completed in May to deliver six additional enhancements that cardholders requested in the first week of go-live.
