Starting January 10, 2022, a detailed receipt and supporting documentation for purchases on a PCard should be submitted using the PCard Receipt Application (PRA). Questions about the PRA can be submitted to foc.pcard@usnh.edu. Please note that it is the PCard holder’s responsibility to obtain an itemized receipt for items purchased on a PCard. Cardholders are required to secure any approvals required by PCard policy prior to submission.
PCard Receipts FAQ's
Detailed receipts and supporting documentation for purchases on a PCard should be submitted using the PCard Receipt Application (PRA). Questions about the PRA can be submitted to foc.pcard@usnh.edu. Please note that it is the PCard holder’s responsibility to obtain an itemized receipt for items purchased on a PCard. Cardholders are required to secure any approvals required by PCard policy prior to submission.
The PCard holder should contact the vendor and ask for a copy of the itemized receipt. If the vendor is unable to reissue a receipt the USNH lost receipt form should be used. The lost receipt form should not be used on a routine basis. Lost Receipt Form.pdf (sharepoint.com)
You can obtain your current funding sources to use when submitting for
- Business expenses reimbursement
- Requesting purchasing orders or vendor payments
- Determining where to code your PCard purchases by accessing the FOAPAL Lookup Tool or you can access the tool under the employee services tab through https://wise.usnh.edu/
A training video demonstrating how to use the FOAPAL Lookup tool is available In the Media Center and we encourage you to watch this informative video.
Send an email to foc.pcard@usnh.edu with details of the expense in question and include the FOAPAL that was incorrectly used, the corresponding charge amount and correct FOAPAL that should be used. The FOC team will work on fixing the misapplied charge and will ensure that it is posted to the correct FOAPAL.
