11 - 023P Preparation of Off-Campus Location (OCL) Form (USNH-11-023F)
A. USNH 11-023F: OFF-CAMPUS LOCATION (OCL) FORM
| Form | USNH 11-023F: Preparation of Off-Campus Location (OCL) Form |
|---|---|
| Obtain Blank Forms From: | |
| Forward Completed Forms To: |
USNH Property Control |
B. PURPOSE OF THE OFF-CAMPUS LOCATION (OCL) FORM (USNH-11-023F)
Purpose of Form USNH-11-023F: To provide information on items which are off-site or otherwise unavailable for USNH Property Control staff to affix the tag. The Off-Campus Location (OCL) Form (USNH-11-023F) is used whenever a piece of equipment is located at a site off campus and/or whenever USNH Property Control is unable to physically tag/barcode a piece of equipment themselves. The OCL form is sent to the Equipment Custodian/Manager of the item after initial population by USNH Property Control. The Equipment Custodian/Manager is charged with the responsibility of physically attaching the property tag to the equipment in these instances. The Equipment Custodian/Manager completes the form by filling in or changing any missing or incorrect information and, after signing it, returns it to USNH Property Control as appropriate.
C. INSTRUCTIONS FOR COMPLETING USNH 11-023F: OFF-CAMPUS LOCATION (OCL) FORM
1.
| Manufacturer: | The name of the company or organization which produced the equipment |
|---|---|
| Model #: | The manufacturer's model number |
| Serial #: | The unique identification number which manufactures often assign to each piece of equipment. This can usually be found on the piece of property. |
| Description: | A general description of the asset |
| Location: | The address where the piece of equipment is located |
| Equipment Manager/Custodian: | The person who is to be contacted with questions regarding the equipment |
| Equipment Manager/Custodian's ID: | The 9 digit USNH ID # of Equipment Custodian/Manager |
| Department: | The name of the department whose inventory this piece of equipment is listed on |
| Banner Orgn: | The Banner orgn associated with the department |
| Campus Barcode #: | The tag/barcode number that is physically attached to the piece of equipment |
2. Items for USNH Property Control completion
| Permanent tag (P-Tag): | The P-tag is the permanent fixed asset number assigned by Banner which is unique for each piece of equipment at USNH. This information is the most effective means for identifying the item in the Banner Fixed Asset system |
|---|---|
| Date: | The date USNH Property Control filled out and sent the OCL form |
| Invoice #: | The Banner Invoice number on which the piece of equipment was acquired |
| Invoice Date: | The vendor invoice date |
| Cost: | Invoice amount |
| Vendor: | The name of the vendor from which the piece of equipment was acquired |