Banner HR Updates...

Banner 8 Upgrade - User Access Information

Please note the following targeted dates and times that BPRD will be closed to users because of the upgrade to Banner 8:

  • BPRD, WISE, Workflow and X-Tender (as it relates to accessing through Banner only) will be closed to all users as of the end of business on Thursday, September 23, 2010.
  • The upgrade will occur during the September 24 thru September 27, 2010 time frame.  No users will have access during this period.
  • Assuming all goes well, all users will be able to access all systems effective start of business on Tuesday, September 28.

 

Because the payroll calendar will be affected because of this upgrade, the USNH Payroll office will be sending out a notice with specific details.   Please refer to this link for the most up to date information on payroll deadlines:  http://finadmin.usnh.edu/Disbursements/Payroll/Forms/default.aspx.

Updates will be posted to this website.   Thanks – please contact STHRs if you have any questions.

New EPAF Trapping to Prevent 0% Job Labor Distribution Records

During Banner 8.x testing, it was discovered that the existence of any current 0% Job Labor Distribution records on a job would result in the job failing to encumber for an entire fiscal year. 

To address this issue prior to the roll to the new fiscal year (FY11), all current 0% Job Labor Distribution records on active jobs have been eliminated.  This was done by your Campus HR Offices by adding a new effective dated Job Labor Distribution record via the 1LDCHG EPAF. In addition to this clean up, STHRs has been running a SQL script to identify any new 0% Job Labor Distribution records and these have all been cleaned up.

On June 18, 2010, we implementing a new EPAF Trapping to prevent the creation of any new 0% Job Labor Distribution records.  This is the message that users will receive:

[#Error# Position has a 0% Labor Distribution Record]

If a user encounters this error, all 0% Labor Distribution lines on the Position sited on the EPAF will need to be eliminated in order to successfully complete the EPAF.

Old Year / New Year Processing Updates

June 18
This is the critical date for the New Year Roll process. 

June 18 – 12:00 Noon
Accounts will close access to all security classes that include NOAEPAF.  In addition, STHR’s will also be shutting down NOPEAMA.  This ensures that all FY10 transaction will have been processed prior to the new year roll.  NO DIRECT JOB ENTRY can be made after this time.

June 18 – 1:30 p.m.
Accounts will close access to all security classes that include NOAAPSM.  This will ensure that all transaction in the queue have been processed prior to the new year roll.  Once closed, STHR’s will do a review with the following results:

-- Any transactions in APPROVED status will be processed.
-- Any transaction in PENDING status will be returned to the user for correction.  HR Offices will receive a report of these transactions.
-- Any transaction in WAITING status will be deleted by STHRs.

June 18 – 5:00 p.m.
HR IT will close user access to the HR Production instance – BPRD – in order to flip from FY10 to FY11.  Please note the following:

The Contract Date Rolls (CROL) and the Budget Rolls (BROL) processes will be run by STHR’s and FAST.  These processes will create the FY11 new year environments.

When these processes are completed, BRPD will be reopened to users – NOTE that the target time for this occur is 7:00 a.m. on Saturday, June 19.

When access to BPRD is reopened, access to NOAEPAF and NOAAPSM will be reinstated.  NOTE that the NOPEAMA process will not be started until after the B1-13 payroll is complete (June 22, 2010 at 6:00 p.m.).

June 18 –Budgets & Finance
This is the target date for posting the FY11 New Year Budgets to Finance.

6:00 p.m. – The FY11 New Year encumbrances will be calculated and posted to Finance.

June 18 – JOBS Record Maintenance
Once all these processes have been run, if it is necessary to remove a 7/1/10 record for any reason, it must be done in the following sequence:

First, remove the 7/1/10 labor line then remove the 7/1/10 NBAJOBS record.

If the employee is continuing past July 1, 2010, a new 7/1/10 NBAJOBS record and 7/1/10 labor line must be manually added.

June 22 – 6:00 p.m.
NOPEAMA will be started as part of the B1-13 payroll production process.

FY10 PHAREDS Processing

USNH Payroll has published guidelines for processing PHAREDs documents in FY10 for Fiscal Year End - Payroll Expense Reallocations. Please be sure to review this document.

Annual Defer Pay Selection/Change

The USNH Payroll Office has published the dates and procedure to follow for the annual Academic Year Faculty and Flex-Time Exempt PAT employees who want to either enroll in or change their current defer pay setup. This information can be found at this link Annual Defer Pay Selection/Change

Old Year [FY10] - New Year [FY11] Processing

It's that time of year again. Over the next few weeks, STHRs will be focused on rolling Banner HR to the new fiscal year [FY10 to FY11]. We are making available a copy of the FY11 New Year Timeline which lists the specific tasks that need to be done for Old/New Year processing. We will update this copy of the timeline on a weekly basis.

Also, the Old Year-New Year FY10 to FY11 Critical Dates and Useful Information document which identifies key dates and tasks for the work associated with rolling from
FY10 to FY11 will soon be available.

Remember to return often for further updates on Old Year-New Year processing .

Annual Turn-Around Documents (TADS)

The TADS Work Schedule Code Detail and instructions are now available on the Banner HR Cheat Sheets web page. If you have any questions, please contact USNH Payroll (862-1400) or payroll@unh.edu.

Acceptable Use Policy

Each year it is our practice to send out a reminder to all Banner HR users to be especially careful with the access, review and disposition of sensitive employee information which includes, but is not limited to data about birth date, annual or hourly salary, benefits, and social security numbers. The full detail can be found at Acceptable Use Policy.

Banner 8.x Upgrade Testing

Banner 8.x Upgrade testing has begun. Review the Banner 8.x Testing Plan for details.

New Earn Codes for Bonus Awards

There is a need to do a better job at tracking the purpose of bonus awards, and two new earn codes have been set up for this purpose. The detail are as follows:
        Bonus – Recruitment Use NEW Earn Code 408
        Bonus – Range Max Use NEW Earn Code 409
        Bonus – Acting Appointment Use RENAMED Existing Earn Code 410
        Bonus – Performance Use RENAMED Existing Earn Code 417
The USNH Payroll Office has prepared a communication that describes when these codes should be used. It can be found at this link: Payroll New Earn Codes for Bonus Communication

WISE – NEW ENHANCEMENTS

Here is a consolidated list of all new enhancements in WISE. Please contact STHR if you have any questions:

     • Banner HR and Finance are just about done the work associated with changing from
        the SSN as the primary identifying number to a new randomly generated number.
        The conversion will take place the weekend of October 17-18 and all employees
        will have a new USNH ID on Monday, October 19. This is the number that employees
        will use to log into Aliquant and Banner HR. To assist with the transition, for a
        limited period of time, an employee can log into both Aliquant and WISE with either
        their SSN or their new USNH ID. Did you forget your new number? You can find it on
        WISE in the Personal Information section. Just click on the blue ball named ‘Display
        Your USNH ID’.

     • In order to get to the Pay Stub Detail pay, the employee must choose the
        specific pay period for which they want the data displayed. However, when that
        page pops up, there is no reference on it to identify the start/stop date of the
        pay period. That has been fixed and when an employee logs on now, they will see
        this information prominently displayed at the top. Note that on this screen, the
        employee’s SSN will always appear.

     • For your safety, the USER ID field on the WISE log in page has been converted to
        a masked field to block the display of the number entered. This will continue to be the
        case after the SSN conversion takes place on October 19.

     • Employees can update both their Campus E-Mail Addresses and their ACH
        addresses in WISE. A definition of each address type and ‘how to’ instructions
        are available in the ‘Personal Information’ section in WISE. Since the current
        address information in Banner HR defaults into WISE, this is a good way for employees
        to verify that their current information is accurate.

Manual Leave Adjustments

When manual adjustments are made to an employee’s VACL or ERTM balances, adjustments should be made to the beginning balance and NOT to the taken amount. An inflated Taken amount would make it appear that the employee had met their minimum usage requirement.

For example when converting ERTM to SKPL, sick pool does not count towards minimum usage so the employee’s Begin Balance should be reduced instead of adding to their Taken amount. If an increase to the Taken amount is the appropriate action required it can still be entered.

WISE Alert

At this time, WISE is using SSN or Alternate ID as the required USER ID log in. For your safety – and effective immediately – the USER ID field has been converted to a masked field to block the display of the SSN or Alternate ID when logging into WISE.

Payroll Calendar

The complete calendar of Payroll deadlines can be found on the Controller's website at:  http://finadmin.usnh.edu/Disbursements/Payroll/Forms/default.aspx.

WISE!!! 2005

WISE (Web Information System for Employees) is a web based software application that allows all USNH employees to use a browser to log on from any location and obtain Employee Services and Personal information such as benefits/deductions, pay stub information, earnings history, and jobs summary data.  Employees can access WISE via this link:  http://wise.unh.edu

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Got Questions?

Call the Help Desk at 603.862.4242, or you may submit your question via the Web by completing a Banner Support Request Form.

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This website is devoted to providing you with up-to-date information on USNH Banner HR. For Banner Finance news, visit the Banner Finance User's FYI site.

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